CURRENT EXHIBITOR INFO

 

This page is for Exhibitor, Artists, Creators, Vendors and Costuming/Cosplay Groups who will be apart of our show.  The information below is the most up to date and it is the responsibility of the Exhibitor to review and understand.

Remember to be courteous and respectful to your fellow Exhibitors, vendors, artists, creators, convention staff and attendees.  This includes sound/noise coming from your space, interactions with attendees, exhibitors, staff and general participation in the event.  We want to have a good show and that includes all of our Exhibitors, Vendors, Guests and Artists having a great show as well!  Use common sense and have fun!

 

Information updated 6/15/17

Exhibit Hall Hours
Saturday 10:00 AM – 7:00 PM
Sunday 10:00 AM – 5:00 PM

Registration Hours
Saturday 9:00AM – 6:00PM
Sunday 9:00AM – 4:00PM

Programming Hours
Saturday 10:30AM – 8:30PM
Sunday 10:30AM – 5:30PM

Pricing

Booth Prices

10’x10′ Corner Booth  $300*

10’x10′ In-Line Booth  $250*

10’x10′ Corner Booth: Each 10’x10′ booth comes with three Exhibitor badges that are collected during onsite check in. One 8′ table, two chairs, wastebasket, and an exhibitor sign are also included in each 10’x10′ booth.

 

*Plus taxes and fees.

Artist Table Prices

6′ Corner Table  $145*

6′ Table              $125*

Each artist alley table is 6′ long and comes with three Exhibitor badges that are collected during onsite check in. There is approximately six feet of space behind the table. Two chairs and an exhibitor sign are also included with each artist table.

Dates & Times - Exhibitor Setup Times

Friday, Aug 18, 2017

  • Booth Move-in…………….10:00am – 10:00pm
  • Artist & Table Move-in…..3:00pm – 10:00pm

Saturday, May 27, 2017……………..8:00am – 9:30am

Sunday, May 28, 2017……………….8:00am – 9:30am

* Dock doors are closed at this time and will remain closed for the duration of the show

** Exhibitors have access to show floors for one hour prior to and after the show closes

Tax Information

Minnesota State Tax information can be obtained from the State of Minnesota, Business Records Department, 600 Robert Street North, Saint Paul, (651) 296-6181. See the State’s sales tax web page for more information. 

 

City of Saint Paul License Information

All exhibitors who sell merchandise from the show floor or take orders on either a wholesale or retail basis must contact the City of Saint Paul Office of License, Inspections and Environmental Protection (LIEP) for license and permit requirements. Call (651) 266-9107 or (651) 266-8989.

 

Exhibitors may need a Transient Merchant License
A Transient Merchant License is required for businesses who set up temporarily at a hotel or other location for the sale of new goods.
A Peddler License is required for individuals selling on private property, unless the individual has a long-term, formal lease agreement (more than 30 days), and for sale of craft and art items unless sale is conducted under a Block Party Permit for a craft show. The individual must be 14 years of age or older to work for wages. Amway, Fuller, etc. are exempt. Also exempt are peddlers who have been approved to be at the Special Event, assigned a permanent booth on site, and are not mobile.
A Solicitor License is required for individuals who accept payment before final delivery of a product or service.
You must submit the following:
Class T City License Application
Name and address of site where business will be conducted
Information about goods to be sold
Ramsey County Transient Merchant License number*
Required fee

Saint Paul RiverCentre Policies and info
Enhanced Security

Beginning Saturday morning all exhibitors will be required to enter through a security checkpoint at the lower level dock and main level entrance as enhanced security procedures will be in effect. All bags will be searched, boxes and restock will need to be brought in through the dock and will not be allowed through the upper main level entrance.

Security Protocols

  • Metal Detectors, Metal Detecting wands, bag checks, police presence and enhanced security procedures will be at all entrance points.
  • All guests, vendors, contractors, press, panelists, staff, crew, and attendees are subject to metal detection, search, and/or prop and weapons check every time they enter the building and at any time during the event.
  • Security and local Police Department personnel have authority to modify or update these protocols at any time.
  • Venue, Security, and Law Enforcement decisions are final and we reserve the right to remove anyone outside of compliance of these security protocols at any time.

Bag Policies

  • Bags, boxes, backpacks, and suitcases are not allowed through the ground level security entrance and must be brought through the dock entrance.
  • A clear bag (backpack, tote, or drawstring bag) is allowed but is subject to search.
  • One small clutch type purse per attendee, no larger than 5.5” x 8.5”, is permitted but is subject to search.

 Large, obstructive items

  • Wagons, coolers, strollers, and other bulky items are not permitted during show hours.
  • A small folding or umbrella style stroller is permitted but is subject to search.
Load-in/out Information

General Information for Load-in/out

  • We request all Exhibitors and Artists please be patient during the load-in/out process. We know you all want to get in and out as quickly as possible, but we really need your patience to do that
  • CSI etc offers many shipping and freight options for ease of moving in and out
  • Minors under the age of 16 will not be allowed in the Exhibitor Hall during load in and load out
  • Box trucks, and vehicles with trailers will be given priority on the dock
  • If your driver has a Bill of Lading, a freight charge will be incurred and charged to the Exhibitor
    • Contact CSI etc for freight and billing information
  • Multiple vehicles are allowed, but we ask that you use as few as possible
    • Depending on availability of the dock, not all may make it in at once
  • Exhibitors that do not need to use the dock may load-in/out from the street level
    • Four wheeled dollies may be used on Friday, August 18th, 2017 after 3pm.
    • Exhibitors will need to use two wheeled dollies or hand carry on Saturday Aug 19, 2017 for safety reasons
    • Minnesota Fan Fest and the St. Paul RiverCentre are not responsible for the vehicles that are parked on the street levels
  • Empties
    • May be stored with CSI etc for $25 during the show
    • Exhibitors will not be given access to the dock before load-out to get their empties

Minnesota Fan Fest highly recommends storing your empties with CSI during the show for ease of access during load out.

 Load In process

  • Load in times will be available for Exhibitors and Artists:
    • Friday, Aug 18, 2017
      • 3:00pm to 10:00pm
    • Saturday, Aug 19, 2017
      • 8:00am to 9:30am
      • After 9:30am, dock doors will be closed for the duration of the convention
    • Empties
      • May be stored with CSI etc for $25 during the show
      • Exhibitors will not be given access to the dock before load-out to get their empties

Minnesota Fan Fest highly recommends storing your empties with CSI during the show for ease of access during load out.

 

Load Out process

  • The Exhibitor Hall will be closing on Sunday, Aug 20, 2017 at 5:00pm for Exhibitor load-out
  • Exhibitors/Artists wanting to utilize the docks for load out can check in for load out starting at 5:00pm.
  • Empties
    • May be stored with CSI etc for $25 during the show
    • Exhibitors will not be given access to the dock before load-out to get their empties

Minnesota Fan Fest highly recommends storing your empties with CSI during the show for ease of access during load out.

Exhibitor Check In

Exhibitor Check in

 

  • Location
    • Lower Level: Front of Hall
  • Check in with be available AFTER vehicles has been unloaded and removed from the dock
  • Check in time:
    • Friday, Aug 18, 2017 – 3:00pm to 10:00pm
    • Saturday, Aug 19, 2017 – 8:00am to 9:30am
  • Artist Alley Tables & Late Arrivals
    • If the Exhibitor or Artist is not able to make it to the convention center on Friday to pick up their badges, please reach out to Kellie Ambrosia, the Operations Manager, kellie.ambrosia@square-egg.com

 

  • Additional Badges
    • Exhibitors may purchase an additional three (3) badges for $20 each + taxes and fees
    • Child (free) badges will be available for purchase/pickup during check in
    • Available for purchase on the following dates;
      • Friday, Aug 18, 2017 – 3:00pm to 10:00pm
      • Saturday, Aug 19, 2017 – 8:00am to 9:30am
Space Setup, Requirements and Policies

Exhibitor Booth Information

 

  • 10ft x 10ft, one 8ft table, two chairs, three Exhibitor Badges, one Exhibitor sign
  • Displays are limited to 12ft tall unless prior approval is given

Artist Alley Table Information

  • 6ft x 10ft, one 6ft table, two chairs, three Exhibitor Badges, one Exhibitor sign
  • 36 inches of walking space must be available between displays
  • Displays are limited to 8ft tall and must not block neighbors
  • Artists on the end of rows may place one table on the end
    • 36 inches of walking space must be available between displays and tables

General Space Information

  • Use common sense
    • Be courteous & respectful
    • Have fun
  • Space may be set up to exhibitor’s liking; it must be safe, secure and meet all convention and Fire Marshal requirements
  • All product, displays, chairs, tables and anything else must stay within the allotted space (even hanging displays)
  • Do not rip, tear or damage the pipe or drape
  • Licensed Music is not allowed at any time without prior authorization from Minnesota Fan Fest LLC
  • Exhibitors may bring extra tables and chairs for their space

Additional tables, chairs, decorations and vendor needs are available for rent with CSI etc, our decorator

 

Hall Maps

Coming Soon!

 

Additional Policies & Information

Contact the Exhibitor Hall Manager BEFORE the convention if you want to do any of the following:

 

  • Promote/Advertise another event or convention in your Exhibitor Space
  • Sell beverages or food in your Exhibitor Space
  • Have a vehicle in your space
  • Will be hosting a signing or raffle
  • Have any questions about the convention and your participation in our event
  • Play licensed music

Vehicle

  • Display vehicles will be allowed, pending approval by show and facility staff
  • Specific requirements are needed, please reach out to Exhibitor Hall Manager for more information

Adult Content

  • Please consider our Cosplay is not Consent criteria and make sure displayed art and merchandise is covered at 60% in public areas

Facility Policies

  • Signs, etc. may be attached to the pipe and drape, but must be attached with approved devices and shall not exceed 20 lbs. Please see CSI etc. for details.
  • Trained service animals are permitted in Saint Paul RiverCentre with proper supervision.
  • Helium balloons are not permitted in the building.
  • Coolers and outside food/drink is not allowed in the Saint Paul RiverCentre.

 

Fire Marshal Inspections

Before the doors open to the public each day, a final fire department walk through is conducted. This walkthrough is conducted to ensure all safety and fire codes are met. Any issues found will have to be corrected before the public is allowed in. Don’t be the one to cause this delay.  Please follow these tips to ensure you are not. Some common fire code issues that we encounter during our walk through are listed below:

 

  • You may have only a one day supply of combustibles (handouts, giveaways, etc.) within your booth
  • No empty boxes are allowed anywhere in the booth
  • No combustibles may be stored behind the booth. We do allow the hard plastic carry case for the booth display behind the booth
  • The only electrical extension cords allowed are grounded. You cannot daisy-chain power strips together. No zip cords allowed
  • All exhibit / display construction, DECORATION MATERIAL, and drape must be flame retardant. Oil cloth, tar paper, nylon, plastic cloth, and certain other plastic materials that cannot be rendered flame retardant, through spray or dip application, are prohibited
  • Please have the material’s fire resistant documentation available prior to the show opening, i.e. flame certificate from manufacturer, tag on material, or the product used to treat material – all indicating that the product meets NFPA 701 requirements
  • Pop up tents and canopies require prior approval by the Fire Marshal
  • No plastic tablecloths or decorations are allowed
  • All items must be within the boundaries of the individual booths. Aisles must be maintained at the minimum width designated

No candles or open flames are allowed in the building

General Requirements:

  •    ALL EXHIBIT/DISPLAY CONSTRUCTION, DECORATION MATERIAL, AND DRAPE must be flame retardant.  Oil cloth, tar paper, nylon, plastic cloth, and certain other plastic materials that cannot be rendered flame retardant, through spray or dip application, are prohibited.  Vertical carpet is also prohibited unless it is flame retardant.  Please have the material’s fire resistive documentation available prior to the show opening. If documentation for the material is not available then proof of satisfactory flame retardancy may include a field flame test based on NFPA 701*. This will require the material to have a 1 X 4 inch sample cut. *Please note that the NFPA 701 test is a “destructive test” and the sample could be discolored or destroyed.
  • Plywood less than ¼” in thickness must be flame retardant treated lumber.  The product shall not be painted or similarly modified until the material has been inspected and the flame retardant marking/labeling verified.
  • Exits and aisles must be clear of all obstructions.  This includes chairs, tables, product, trailer tongues, displays, etc.  At no time shall a fire alarm horn/strobe be blocked or covered.
  • Common Questions
    • Q: Can I have chairs at the front of my booth?
    • A: You may have chairs at the front of the booth provided they are still inside the booth when occupied. This may require the table(s) they are located at to be farther inside the booth

  • A minimum three (3) foot clearance shall be provided around all fire extinguishers*, fire hose cabinets, standpipe connections, automatic external defibrillators, and fire alarm pull stations.  These devices shall also be clearly accessible and visible from the aisles.   NOTE:  If fire extinguishers are obstructed, the client is responsible for providing a fully operational 2A-10BC fire extinguisher in a visible, accessible location.
  • Common Questions:
    • Q: Can I just move the blocked extinguishers out of the cabinet?
    • A: No. The building’s fire extinguishers shall not be removed from the cabinets. You or the general service contractor / decorator will need to provide one.

  •    Combustible materials such as pamphlets and other paper products shall be limited to a one (1) day supply and maintained in an orderly fashion inside the booth.  No storage is allowed behind the booths. Registration area will also be limited in storage amounts.
  • Common Questions:
    • Q: Where can I store these items?
    • A: You can make arrangements to have the general service contractor/decorator provide storage on the dock or other approved space.
  •    Combustible containers, such as wood crates and empty cardboard boxes shall be stored outside of the exhibit space or inside an approved storage area. General service contractors/decorators can provide storage options
  •    Operational single station smoke detectors shall be provided in all enclosed exhibits and vehicles exceeding 120 square feet (i.e. recreational vehicles, mobile homes, tents, simi trailers, etc.).  Covered exhibits and booths exceeding 300 square feet shall obtain prior approval and comply with additional automatic sprinkler protection requirements.
  •    Booths which require more than 50 feet travel distance to an exit aisle shall be provided with a minimum to two (2) exits remote from each other.
  • Common Questions:
    • Q: When does this apply?
    • A: Some show floors will have a large bulk booth with drape around it like a book store or merchandise shop. If additional exits are required they will be noted on the approved plan.
  •    Any structure designed with a second level intended to be occupied shall submit plans stamped by a licensed structural engineer prior to move in.  These booths shall be reviewed and approved by the Saint Paul Fire Department and, if applicable, the Building Safety Department prior to setup in the facility.
  •    Two story booths with only one means of egress from the upper level shall have a posted maximum occupant load of ten (10) persons on the second level.
  •    Exit signs shall be visible from all locations.  If exit signs are not visible, temporary exit signs shall be posted as approved by the Fire Marshal. If the space’s lighting is at a low enough level in which the temporary exit sign(s) are not visible, then internal or external illuminated signs shall be used.
  •    Aisles in an exhibition or tradeshow shall be a minimum ten (10) feet wide.  NOTE:  This width may be increased based upon the show type and setup.
  •    Vehicles, freight, storage, or other items shall not be stored or left in the path of the roll-up or sliding doors.  At no time shall doors be obstructed from self-closing.

 

Liquid and Gas Fueled Vehicles and Equipment for Display:

  • Common Questions:
    • Q: Who inspects the vehicle?
    • A: The in-house security company providing the event security will inspect the vehicles. Two inspections will be conducted. The fuel will be check prior to entry to the exhibit hall and another will be conducted once the vehicle is set in the booth with the fuel cap and battery secured.
  • All fuel tank fill caps shall be self locking or taped in an approved manner to prevent tampering.
  • Fuel in the fuel tanks shall not exceed one quarter of the tank capacity or five (5) U.S. gallons (18.9L), whichever is less.
  • Common Questions:
    • Q: What about Semi trucks?
    • A: We understand that Semi trucks cannot operate with 5 gallons or less of fuel down or up the ramps to the exhibit halls. Therefore, if the Semi’s tractor is on display it shall have the smallest amount of fuel in its tank to make it into the exhibit space.
  • Vehicles or equipment shall not be fueled or defueled on City of St Paul property.
  • The battery’s positive post must be disconnected.  If approved by the Fire Marshal, batteries used to power auxiliary equipment may be permitted to be kept in service.
  • Common Questions:
    • Q: What if I would like to display the vehicle’s sound or electronics?
    • A: The in-house electrical company can provide shore power to the vehicle. The exhibitor will need to provide an inverter.
  •    CNG, LNG, LPG (propane) and hydrogen fuel tanks shall have their emergency shut off valve(s) in the closed position.
  •    RV’s, campers, tractor trailers, and other vehicles with more than 120 square feet of ceiling shall have an operational smoke detector per divided section.
  •    It may be necessary to inspect, move or relocate a vehicle before a show.  For this reason, it is recommended that a set of keys be available on site for all vehicles.
  •    Fuel storage shall be located outdoors in approved cabinets at a location approved by the Fire Marshal.

Cooking and Warming Devices:

  • All cooking and warming devices shall be approved by the Fire Marshal.  All cooking and warming devices shall be listed by a recognized testing laboratory, i.e. UL or FM.
  • Open flame cooking devices shall be isolated from the public by placing the devices a minimum 48 inches from the public accessible area or provide a non-combustible three (3) sided non-combustible barrier between the public and the device(s).
  • Common Questions:
    • Q: Does this mean an exhibitor cannot cook in the booth next to an aisle?
    • A: No. Exhibitors can cook in the booths provided the distance or barrier requirement above is met. This will require the cooking to be done at the rear of the booth or at the front with a barrier as stated above.
  • Individual cooking or warming devices shall not exceed 288 square inches of cooking surface.
  • The table surface holding the cooking or warming device using combustible oils or solids must be made of a non-combustible material.
  • Common Questions:
    • Q: Does this mean the table needs to be metal?
    • A: No. The table’s surface needs to be none combustible. This could be a wooden table with a metal sheet or buffet pan beneath the cooking device.
  •    A minimum of two (2) feet shall be provided between devices.
  •    Combustible materials (including booth drape) shall be maintained a minimum two (2) feet from cooking and warming devices.
  •    An approved 20BC rated dry chemical fire extinguisher shall be provided within 30 feet of deep fat fryers using animal based oil.
  •    A wet chemical type “K” fire extinguisher shall be located within 30 feet of any cooking device that utilizes vegetable based oil.
  •    Butane burners are allowed provided that the following are met:
    • The cylinder(s) and appliances shall be listed.
    • Appliances shall not have more than two (2) 10 ounce (296 ml) non-refillable butane gas cylinders, each have a maximum capacity of 1.08 lb (.490 kg).
    • Cylinders shall be connected directly to the appliance and shall not be manifolded.
    • Cylinders shall not be in the building after show hours.
    • Additional replacement and empty cylinders shall be stored outside the building.
  •    A noncombustible lid shall be immediately available and shall be of a sufficient size to cover the devices cooking well.

Electrical:

  • Non-grounded two (2) wire 110v extension cords are NOT permitted. Most of theses cords are only listed for residential use.
  • Extension cords shall not run under carpet or rugs unless designed to do so, or if it is approved by the in-house electricians.
  • There shall be a two (2) foot clearance between halogen or other high intensity lights and combustibles or per the manufacturer’s instructions.
  • Halogen and other high intensity lighting shall have the original factory guards in place over the lens/glass.
  • All electrical cords, devices and equipment shall be free from defects and operated per their manufacturer’s instructions.
  • All electric cords in the path of travel shall be taped down to prevent tripping.
  • All electric devices shall be listed by a nationally recognized laboratory, i.e., UL / FM.
  • Placement of cables along floors, aisle ways, doorways or other areas that can create a trip hazard or prohibit accessibility is prohibited. If cords do not exceed a #2 pencil size they may be taped down. The tape shall cover the cord in a parallel direction.

Hazardous Material:

Material Safety Data Sheets (MSDS) are required to be onsite and accessible for all approved hazardous materials brought into the facility.  ALL hazardous materials shall be approved by the Saint Paul Fire Department and the Saint Paul RiverCenter prior to being brought into the facility.

The following hazardous materials are PROHIBITED:

  •    LPG cylinders in excess of 2.5 pounds (1 kg) water capacity
  •    Flammable compressed gases, such as acetylene.
  •    Flammable liquids, including but not limited to, gasoline, kerosene, cleaning solvents, thinners and other petroleum-based liquids except those allowed in section LIQUID AND GAS FUELED VEHICLES.
  •    Pool chemicals, pesticides, herbicides, poisons, and other such products.
  •    Explosive materials, unless approved by the Fire Marshal, such as pyrotechnic materials.
  •    Cryogenics (i.e. liquid nitrogen, liquid oxygen), unless approved by the Fire Marshal

Open flame Devices:

Open flame devices are PROHIBITED with the exception of the following:

  •    Cooking or warming devices in compliance with the COOKING AND WARMING DEVICES section.
  •    Sterno may be used for warming trays with an operational, visible and accessible 2A-10BC fire extinguisher within 30 feet.
  •    Candles that have been pre-approved by the Fire Marshal and Saint Paul RiverCenter.

Fire Watch:

A fire watch, in accordance with the Saint Paul Fire Code, shall be in place during the following conditions:

  •    Any time fog, smoke or haze is used.
  •    Any time pyrotechnic effects are used.
  •    The fire alarm is in a modified mode.
  •    When the Saint Paul Fire Department and/or the Saint Paul RiverCenter determine, the hazards associated with an operation or event warrants.

Show Service Poviders

On Site Decorator

Phoenix Office

4802 W. Van Buren St.

Phoenix, AZ 85043

TF: (800) 471-7330

PH: (602) 923-0011

FX: (602) 923-0044

Dates & Times - Exhibitor Setup/Restock Times

Move-in / Restock

Friday, Aug 18, 2017

  • Booth Move-in…………….10:00am – 10:00pm
  • Artist & Table Move-in…..3:00pm – 10:00pm

Saturday, Aug 19, 2017……………..8:00am – 9:30am

Sunday, Aug 20, 2017……………….8:00am – 9:30am

* Dock doors are closed at this time and will remain closed for the duration of the show

** Exhibitors have access to show floors for one hour after the show closes

Move-out

Sunday Aug 20,2017……………….5pm – 10pm

**Empties will be returned after 5:15pm

Show Information

BOOTH PACKAGE: Each 10’ x 10’booth is equipped with; 8’ high back drape, 3’ high side rail, 2- Chairs, 1-
wastebasket, and 1- 7” x 44” ID Sign

ARTIST ALLEY: Each 10’ x 10’booth is equipped with; 8’ high back drape, 3’ high side rail, 2- Chairs, 1-
wastebasket, and 1- 7” x 44” ID Sign

Each wiill include: 1- 6’ Blue Skirted table, 2- chairs, 1- wastebasket, and 1- ID Sign.

SHOW COLORS: Blue/ White

BOOTH CARPET: The Saint Paul RiverCentre is not carpeted, however carpet is available to match your
company color & booth theme through CSI etc.

Payment Policy

Payment Policy

CSI etc. requires payment upon receipt of all orders for materials and services listed in the Exhibitor Service Kit. We encourage the exhibitors to place their orders online on our secure website. We require a credit card on file for any additional charges or balances due for incidental items, material handling, or labor incurred during the show. All unpaid balances must be paid prior to the closing of the show.

Discount Pricing

CSI etc. Exhibitor Service Kit provides both discounted and standard pricing. To take advantage of the discounted pricing orders must be received, with payment in full, no later than Deadline dates.

Discount Deadline Date:                        Thursday- 5/11/2017

Material Handling Deadline Date:           Monday- 5/19/2017

Method of Payment

For your convenience, we accept checks, VISA, MasterCard, American Express and Discover Cards.  Please make checks payable to Conference Services International. Purchase orders are not considered payments.  All payments must be made in US funds. Exhibitors will be charged a $50.00 fee for NSF Checks. NOTE: All Material Handling and Labor orders require a credit card on file for any additional handling charges or overages.

Cancellation/Refund Policies

Exhibitors may cancel or revise their orders up to 30 days prior to show move-in at no charge. Cancellations made within 30 days of the move-in, up to the day preceding the move-in, are invoiced at 50% of original price. Any cancellations on the day of move-in will be invoiced 100% of the full cost.

  • Please Note: Furniture included in booth package by Show Management cannot be credited.  However, changes can be made at the Exhibitor’s expense.
  • No refunds will be issued on pre-order rentals that are missing from the booth space. These rental items will be charged in full if not brought to the attention of CSI etc. personnel prior to show opening.

Tax Exemption

If tax exempt, please submit a copy of your tax exempt certificate with all orders. Tax exempt certificate must be for the State of Arizona to apply.  You will be charged tax if your forms are not received prior to deadline.

Download Payment Form

Deadline Dates

Discount Deadline Date:                                                         8/4/2017

Material Handling Deadline:                                                    8/15/17

Shipping & Material Storage

ADVANCE SHIPMENT

  • Discount Deadline Date: 8/4/17
  • Advance Shipments Can Begin to Arrive: 7/24/17
  • Last Day for Advance Shipments without a Surcharge: 8/15/17 Shipments can begin to arrive (7/24/17)

Company Name & Booth Number

Minnesota Fan Fest 2017

CSI-Transgroup c/o Bronco Trucking c/o CSI etc.
1170 Eagan Industrial Road- Docks 17 -20
Eagan, MN 55121

DIRECT SHIPMENTS

  • To arrive ONLY during MOVE-IN hours

Minnesota Fan Fest 2017
c/o CSI etc.
Saint Paul RiverCentre
175 W. Kellogg Blvd.
Saint Paul, MN 55102

Shipping Packet Download

Non-Official Contractor

UNION GUIDELINES AND SAFTEY TIPS

To assist you in planning for your participation we are certain you will appreciate knowing in advance that union labor may be
required for certain aspects of your exhibit handling. The following is a description of the work rules and an outline of union
jurisdiction. CSI etc. has skilled, friendly and quality conscious employees available to assist you with most aspects of your exhibiting
experience. Arrangements for labor and other services can be made through the forms provided in this exhibitor service kit.

Booth Labor
Members of this union claim jurisdiction over all setup and dismantling of exhibits, furniture installation, pipe and drape, hanging of
signs and laying of floor coverings and unloading and delivering of all display related materials.
• Exhibitors may use full-time company personnel that will be staffing their exhibit to assist in setup and/or dismantling of
their own booths.
• Exhibitors may employ the services of Non-Official Contractors providing the following requirements are met:

A. Exhibitors must advise CSI etc. in writing, thirty (30) days prior to setup of the show, of their intent to hire an outside
installation and dismantle company or exhibit house to supervise, install, and dismantle their exhibit. The Intent to Use
Non-Official Contractor form must be completed by both parties and returned no less than thirty (30) days prior to
setup.

B. Non-official contractors must furnish proof of adequate insurance, in the form of an original copy of a policy rider
listing CSI etc. as an additional insured, furnished by their broker to CSI etc. office no less than thirty (30) days in
advance of actual installation dates.

C. Non-Official contractors must furnish show management the names, addresses and telephone numbers of key
executives for emergency contact.

D. All personnel must wear proper identification at show site.

• All non-official installation and dismantle contractors will be allowed on the exhibit floor only during installation &
dismantling hours, and must be identified with a temporary work pass, either supplied by show management or the official
service contractor.

• Exhibitors that plan to setup and dismantle their own booths or equipment, with their own employees, are not required to
fill out the Non-official contractors form or send in proof of insurance.

Material Handling
Exhibitors are allowed to unload a mini-van, car, station wagon or pick-up. Exhibitors may use hand-operated equipment that the
Exhibitor has provided themselves such as, two wheeled hand dollies and four wheeled flat carts. The use of fork trucks, pallet jacks
and any other mechanical equipment is not permitted by anyone other than CSI etc. Any crated materials must be handled by union
personnel.

Saint Paul RiverCentre Exhibitor Policies

Third Party Billing Authorization

To authorize CSI etc. to invoice a third party for payment of services rendered to exhibitors, both the exhibiting company and the third party must complete this form and return it at least 14 days prior to the show move-in.

Gratuities

CSI etc. requests that exhibitors do not offer gratuities to our employees, as they are paid an excellent wage denoting a professional status. Any request for tips should be brought to the attention of a representative at the CSI etc. Service Desk.

Safety

Standing on chairs, tables or other rental furniture is prohibited. Rental furniture is not made to support standing weight. CSI etc.
cannot be responsible for injuries or falls caused by the improper use of furniture. If assistance is required to assemble your exhibit,
see an Exhibitor Service Representative at the CSI etc. Service Desk or the enclosed Labor Order form.

Download Third Party Billing Authorization Form

Extra Table & Chairs Order Form

Download Order Form

Tables

Chairs

Accessories & Furniture
Showcase Displays
Carpet & Drape Ordering
Cleaning Services

CLEANING SERVICES

  • All rental carpets ordered from CSI etc. are installed in clean condition. Any cleaning services required within your booth space for debris accumulated during set-up and exhibit hours should be ordered below.
  • Prices are based on total square footage of booth regardless of area to be cleaned.

 

Download Booth Cleaning Order Form

 

Extra Pipe Only Ordering

For Extra Pipe for your Booth Order Below.

 

Download Extra Steel Order Form

 

Custom Booth Packages

Contact CSI to Order

 

 

 

 

Download Full CSI Packet

Saint Paul RiverCentre

St. Paul RiverCentre

175 West Kellogg Blvd

Saint Paul, MN 55102

PH: 651-265-4800

 

Contacts

 

Exhibitor Hall Team
Kellie Ambrosia, Operations Manager
Jen Palmer and Lee PalmerDirectors of Operations

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